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Archive for the ‘Venues’ Category

Fundraiser at Schanks North

Friday, July 16th, 2010

I participated in the Enbridge Ride to Conquer Cancer, June 26-27, 2010.  I cycled 220km (they advertised 200km but, hey, throw in another 20!)  and raised a  for the Alberta Cancer Foundation.  My team is “Team Tattoo Against Cancer” as I’ve joined my friend’s husband’s team and they are mainly tattoo artists  (and their friends).

For the past 2 years I’ve walked in the Weekend to End Breast Cancer and they were unforgettable experiences.  A scheduling conflict prevents me from walking this year but I also wanted to contribute to more than just “Women’s Cancers”.  There are too many other cancers that don’t have the profile but need the money and the research just as much.

My team decided to have a fundraising party and of course I was the  Calgary event planner behind it.  I groaned and whined a fair bit about it but reflecting on it afterwards I’m amazed.

I have to give a big thank you to Schanks North – but also to Schanks in general.  Holding a fundraiser at Schanks was the SIMPLEST thing ever. 

Schanks fully supports fundraising activities – I knew this from going to a school fundraiser there one year.  So I contacted them with the idea and we were able to secure a date.  Their fundraising package is incredibly well done and really helps groups put together a nice evening.  We were fortunate in selecting an evening that also had a hockey game and a big fight (as well as the Kentucky Derby on earlier in the day).

They put out a little spread of food for minimal cost to our group and weren’t overly concerned with our numbers provided we paid for our guaranteed amount of food.

They have a number of activities at Schanks that you can use to collect more funds.  Plus they accommodated our silent auction and encouraged us to sell the 50/50 tickets to the entire venue.  (Be sure to have your raffle license first though!)

It really couldn’t have been a better evening and all of the staff at Schanks helped to make it a great one.  In the end, our 50+ people that attended help us raise $3050 in the fight against cancer.  Not bad for a little group of people!

Reason to hire a planner: venue negotiations

Tuesday, May 4th, 2010

As independent meeting planners, often we are hired AFTER a contract with the venue has been signed.  And then we see how what is standard to us as planners is not standard for the hotel to automatically give to other clients.

In Calgary, many meetings and events are planned by people without any training in negotiating with hotels.  When we see these contracts we think “where is this clause?” or “why is this figure so heavily biased towards the hotel?”

I’m looking at a contract with a food and beverage attrition that states that the group is responsible for a minimum number of attendees for all meals.  This is great for the hotel – but not so great for the group that may have a decline in numbers along the planning process or that may realize that not everyone gets up to eat breakfast.

There are other usual concessions that we ask for as planners that help save groups money.  Such as a standard 1 complimentary room for every 40-50 rooms booked.  Even if your group is only 100 people, those 2 rooms might save you the cost of a room for your internal team members.

Professional planners know the best ways to negotiate with hotels and venues and the clauses that are negotiable.   It can only save a group money by bringing a planner into the team at the very beginning and letting us help you choose and contract your venue.

Coolest parking lights at the Telus Convention Centre

Thursday, April 15th, 2010

Today I was at the Calgary Telus Convention Centre for National Meetings Industry Day (NMID) .

  • Our MPI Chapter clearly read the article in Biz Bash and provided newspapers for our morning meeting.  I don’t know that they were read but the thought was appreciated.
  • The Calgary Marriott is the exclusive caterer for the Convention Centre and had a fantastic breakfast!  When was the last time you had a pancake souffle?
  • Bison Benedict – need I say anything more?  Or wait – yes – Bison Benedict on a white cheddar biscuit.  Yummy!
  • The panel was informative – unfortunately it is the same message we hear every year.  Our convention centre is fantastic but too small.  Calgary has a hard time competing with other cities because we don’t have the meeting space.  We need leaders to have vision now to develop a better centre – and it’s too bad that we didn’t have leaders with vision 20 years ago.  But the Convention Centre certainly has our support in researching and building new facilities.  Let’s keep the greatness going and growing!

And the thing that really caught my attention???  The parking structure.  I think they might be in the midst of installling this as it didn’t look like all the levels were done….but the parking stalls have little lights above them – a red light and the stall is full and a green light means it is empty.  So you can look up the row and see where the empty spot is!  How brilliant is that?  Especially when you have a choice of turning to go to the lower level or going straight – you can now tell if there is any options open to you going straight!

It’s brilliant – good for the convention centre for installing this!

And back to my thoughts on the Calgary Telus Convention Centre – it’s a wonderful facility.  There are 3 hotels connected to it so you don’t need to go outside on rainy or snowy days.  And the food is great with chefs who are clearly innovative.

Thanks for hosting NMID!

Please Let Me Know When You are Recycling

Wednesday, March 31st, 2010

Coffee CupMy earlier post on Starbucks and recycling prompted a friend of mine to tell me that I was wrong.  Ok – he didn’t phrase it exactly that way but he did point out that I was missing information.

In some Eastern Canada jurisdictions (which are obviously way more “green” than Calgary at the moment) – food establishments are REQUIRED to recycle.  So they have bins for people to sort their waste into recycling containers.  (Thanks Dave for this info!)

The problem is that people DON’T DO IT.  That’s sad isn’t it?  With everything available to them, people don’t take a few seconds to recycle.

So these food establishments then have to pay someone to sort through the garbage and sort out the recycling.  It is often easier for them to just pay someone to sort rather than have their customers try to do some of it.

Next step in my travels:  San Francisco International Airport (really – there is a recycling connection here)

The waste containers at SFO all say “Contents are Recycled” (or something like that – I should learn to take pictures if I’m going to start blogging about it).

I think this is brilliant.  Clearly SFO is like the Eastern Canadian food establishments and paying someone to go through the waste and sort out the recycling.  And I as a customer at SFO feel really good knowing that they are probably able to reduce their waste by a LOT by not relying on people do recycle themselves.  Because people have proven that they don’t always do it.

SFO has a climate action plan – read it here.

According to SFO’s website:

The airport is committed to drastically reducing its environmental impact over the next decade.  We’re working to reduce our contributions to global warming, improve air and water quality, reduce noise impacts, and preserve natural resources.

During the past several years SFO has met many milestones in environmental achievements and resource conservation including the implementation of a green rental car program, the renovation of Terminal 2 to achieve LEED Silver certification, and the conversion of all Airport operated shuttle buses to biodiesel use, among many others.

Thanks to SFO for leading the way – but also for letting me know! So much of all of this is letting the consumer know what actions you are taking to be green.

As meeting planners – we often don’t toot our own horns about our green meetings.  Let’s make sure we do as there are people who care about the environmental steps we are taking.

Terry Fox Run and the Four Seasons Hotels

Wednesday, February 10th, 2010

Did you know that the Four Seasons was one of the first hotels to provide personal size shampoo?

I’ve been reading about Isadore Sharp, the Chairman and CEO of Four Seasons Hotels and Resorts.  In 2008 he was inducted into the Marketing Hall of Legends.   In the article it says in 1980:

Sharp initiates the corporate sponsorship program for the Terry Fox Marathon of Hope, after sending a telegram to the Fox family with a commitment to organize a fundraising run.  “You started it,” Sharp writes to the family.  “We will not rest until your dream to find a cure for cancer is realized.”  (Marketing, February 11, 2008)

Today the Four Seasons is still commited to advancing cancer research.  Their dedication to their community, cancer research and sustainable tourism are all talked about on their website.

Thank you to the Four Seasons for supporting the Terry Fox Run almost 30 years ago.  It has become a monumental event that takes place in hundreds of communities across Canada.

We often look at luxury resorts as places for the rich and powerful – but we should never overlook the great things they do in the community.